Key Responsibilities
Attend to walk in customers and visitors, directing them accordingly as per their request.
Execute clerical receptionist duties such as typing, filing, photocopying, collating etc.
Manage the switchboard and answer, screen and forward all incoming phone calls to appropriate parties;
Receive and sort daily mail/deliveries/couriers and sign for all incoming packages; arrange pick up for out-going package;
Coordinate office deliveries and receive invoices for payment processing;
Monitor stock for office Stationery, Kitchen supplies, drinking water and any other office equipment required for office use and ensure timely requisition of the same;
Manage front desk operations while monitoring cleanliness and maintaining proper organization for a professional image;
Manage the office cleaning by ensuring that the office is cleaned on time,the kitchen and the bathroom are well cleaned and kept tidy;
Reconcile monthly petty cash in liaison with the Senior FinanceOfficer;
Coordinate all the travel logistics with the driver within theorganization;
Develop a tracker system for motor vehicle fueling service and maintenance;
Coordinate planning for meetings, preparation of meeting venue, and support organization of events;
Manage office access for all the staff members and clients;
Develop and maintain the office electronic and hard copy filing system.
Liaise with the Procurement and Logistics Officer for the procurement of goods and services.
Requirements
Qualifications
At least a Diploma in Front Office Management, Business / Office Administration / Public Relations or any other related field.
Experience
Minimum of 3 years’ experience in front office administration, or relatedfields;
Computer skills including the ability to operate emails, spreadsheet and Word processing programs at a highly proficient level.
Functional Skills
Customer relations skills;
Time management skills,
Organization and planning skills;
Communication skills
Analytical skills
Method of Application
Submit your CV with names of three professional referees, copies of academic and professional certificates, details of current and expected remuneration and Application to hr@kenyacic.org
Use the title of the position as the subject of the email
Closing Date : 5 June. 2023
