Executive Assistant 37 views0 applications

Key Roles & Responsibilities:

Liaise with Executive and HODs to enable tracking of tasks for monitoring by C-Suite.
General administrative tasks such as preparing letters, proof reading documents and executing accurate business correspondence using excellent communication skills.
Managing executives’ daily calendar, including organizing and scheduling meetings, confirming appointments within the organization, writing itineraries and arranging transportation.
Planning meetings, taking detailed minutes and timely reporting.
Preparation of regularly scheduled reports.
Develop and maintain a secure and private filing system that is efficient and maintains all adequate records.
Act as the point of contact for internal and external clients to the C-suite.
Answering telephone calls on behalf of executives and if needed, direct calls to appropriate Director.
Welcoming C-Suite visitors to the office and introducing them to the appropriate personnel.
Managing the info email accounts for the various accounts.
Provide basic and accurate information in person as well as on email.
Receive sort and distribute daily mail/deliveries.
Screening all visitors and determine what level of support they need while offering polite, professional customer service.
Managing the executives’ calendar, including making appointments and prioritizing the most sensitive matters.
Synchronize calendars and ensuring meetings begin on time with all participants.
Proactively engaging HODs on email to send reminders for delivery of tasks given expressly by directors with strict adherence to timelines.
Ensuring that executives have the right information at the right time. That is, reports well ahead of meetings, minutes and other requisite documentation ahead of any internal or external meeting.
Optimization of travel arrangements for executives and enable remote decision making by directors to ensure work flow stays on track.
Sourcing and procuring of office supplies and services from established and credible sources while ensuring smooth running of the office at all times and with efficiency in costs, quality and turn-around time.

Desired Skills & Qualifications:

Degree or Diploma in Business administration, project management or any relevant field
At least 3 years’ working directly with C-Suite
Strong command of the English language
High level of verbal and written communications skills.
Attention to detail
Proficiency with Microsoft office

Personal attributes / attitude:

Great interpersonal skills
High integrity
Team work
Acting in the best interest of the organisation at all times

Method of Application
Send your application to Vacancies@gaprecruitment.co.ke

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Mission statement Our mission is to provide value-adding, sustainable solutions to small and medium sized enterprises.Our core values are premier customer service, creativity, integrity and empathy. Vision StatementOur vision is to be the leading service provider in selected markets all over the world. We seek to be the preferred partner of our customers by providing high-quality advice, integrated services and solutions.Our objective is to grow the customer value. In achieving this objective, customer relationships, understanding customer needs and flexible services all have central roles. Therefore we are available 24 hours per day and 7 days in a week.
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Email: info(at)aogf.co.ke
Phone: +254 0202353365
Mobile: +254 733 668 861/ 0720 265 306
P.O Box: 64802-00620 Mobil Plaza
Muthaiga Office Suites 26, Opposite Oil Libya Plaza , Next to Cool Breeze Hotel

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