The Administrative Officer will organize, and coordinate administration duties and office procedures and lead in creating and maintaining a pleasant work environment, and ensuring high levels of organizational effectiveness, communication and safety. The Administrative Officer will ensure that the administrative activities within the office run smoothly on a daily basis.
Ensuring that the office is kept clean at all times, office orderliness is maintained with a professional outlook
Scheduling meetings and appointments within the office and ensure appropriate communication, prepare boardroom/meeting rooms for meetings; organize for beverages and lunch for meetings as requested by the conveners;
Planning and coordinating the administrative functions both in-house or off-site activities, provide logistical support during workshops, events, conferences etc.
Maintaining basic administrative asset tracker logs (i.e. kitchen items, security and vehicle equipment etc)
Ensuring that the office meets fire, health and safety requirements;
Ensuring safe staff working practises and customer safety procedures strictly followed by all.
Performing other duties as assigned
Minimum Qualifications, Experience & Skills
A minimum of a National Diploma in Office administration /Business Administration or related field.
Three (3) years’ experience as an administration Officer in general office management and administration required.
Ability to communicate effectively;
Ability to work independently or as part of a team on multiple tasks in a high intensity environment;
Strong individual initiative, including the ability to manage daily activities and achieve expected results with minimal oversight;
English language fluency (strong written and verbal skills) required;
Excellent computer skills (Word, Excel, Power Point, and Outlook);
Strong organizational and planning skills required;
Good Interpersonal Skills
Other Personal Attributes
Proven problem solver with the ability to work in a diverse team environment.
Has good interpersonal and communication skills
Good organizational Skills.
Excellent written and oral communications skills in English
A good knowledge of social teachings of the Church and Ethical principles
Attention to detail
Method of Application
Interested and qualified? Go to Kenya Conference of Catholic Bishops on portal.karp.or.ke to apply
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