Responsibilities
Implementation and maintenance of office and administrative functions
Supervising housekeeping staff as per allocated daily schedule.
Management of office landline by responding to correspondence and queries and directing incoming calls to the relevant contact person/staff.
Man the front office and ensure all visitors are aided promptly by welcoming, directing and announcing them appropriately
Attending to vendors who come to the office for delivery of goods / provision of services
Track stocks of office supplies and place requisition requests to management
Purchase of kitchen supplies, stationery, and equipment within the allocated budget
Coordinate on maintenance of all office related issues by collaborating with the approved service providers/technicians to resolve the issues
Supervising the work of service providers/technicians for any office repairs or services
Inform staff and tenants of any maintenance issues by posting what the issue is on Teams, when it will be resolved, what to use in the meantime and notify them once it has been sorted
Assist in planning and Organization of Company events logistics within the allocated budget
Source and receive supplier quotations for review and approval in coordination with the finance department
Perform supplier’s due diligence before purchasing is done to ensure items/services meet quality standards required by the company
Management of the procurement filing system i.e. ensure documents related to suppliers are appropriately filled.
Management of the conference/meeting room booking system
Assist with management of LA VILLA tenants in relation to their office needs
Assist the sales director with office tours for potential LA VILLA tenants
Supervise the work of external security staff to ensure their objectives are delivered to agreed standards.
Any other duty that might be assigned to you
Profile
Bachelor’s degree in Business Administration related academic background
At least 2 years working experience in Office Management Duties
Strong written and verbal communication skills
Computer use competency (Office 365,Microsoft Teams, CRM, Perfex, etc.)
Ability to work under pressure with minimal supervision
Ability to handle confidential information
Strong ability to multitask with excellent time management skills
This position is to be filled immediately & offers a great career plan within a fast-growing company.
Method of Application
If interested, send your CV and Cover Letter and any other supporting document indicating your salary expectations to careers@abcexpat.com by 12/08/2022.
