Operational Responsibilities / Tasks
Prepares bank reconciliation reports and ensure that cash book and balance statement are in line with the operational account entries;
Provides bank charges schedule on a monthly basis for all accounts for management accounts and final accounts;
Implements annual budget and ensures revenue and expenditure is kept within the budget;
Reconciles and updates supplier statements with KEBS records and responds to customer queries;
Prepares payment vouchers and imprests upon receipt of complete documentation from user departments, and recording in the payment circulation register and forwarding certification, examination and approval;
Monitors payments processing, Vote balances, charging of proper votes, and recommend correction on deviated expenditure;
Maintains and secures accountable documents and financial records;
Reconciles and accounts for all revenue received from all regions and headquarters against banking to ensure services rendered are paid for;
Verifies the validity of supplier payments by checking whether proper authority and all the necessary supporting documents are attached for purposes of payment;
Examines casual, temporary payroll deductions staff payment to ensure accuracy and compliance with statutory deductions;
Reconciles balance in the fixed asset subsidiary ledger with the summary-level account in the general ledger for annual accounts;
Sets objectives and performance indicators to improve productivity in Finance section in line with the corporate strategic plan;
Implements Management Systems adopted by KEBS for the purpose of ensuring efficiency, effectiveness and sustained customer satisfaction in the finance section; and
Implements strategies for handling and resolution of complaints and appeals to enhance customer satisfaction in the respective section; and
Processing regional reimbursements and ensuring expenditures sent from the regions are within accounting procedures.
Job Dimensions:
Financial Responsibility
Responsible for security of financial instruments such as Cheques, ETR, Receipts, Petty Cash, and financial documents.
Implementation of cost minimization and resources optimization strategies in the section.
Responsibility for Physical Assets
Responsible for physical assets in the section; including but not limited to ICT Equipment, Office Furniture and equipment.
Decision Making / Job Influence
Makes operational and
financial decisions
Working Conditions
Works predominantly in the office
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
Bachelor’s degree in Commerce, Finance or Accounting
Professional Qualifications / Membership to professional bodies
Professional Qualifications
Certified Public Accountant, CPA (K);
Chartered Financial Analyst (CFA);
Certified Investment and Financial Analyst(CIFA); or
Association of Chartered Certified Accountants (ACCA).
Membership to professional bodies
Institute of Certified Public Accountant of Kenya (ICPAK) and in good standing;
Institute of Certified Investment and Financial Analyst(ICIFA) and in good standing;
Institute of Chartered Accountants (ICA) and in good standing or
Chartered Financial Analyst Institute (CFAI) and in good standing
Previous relevant work experience required.
None
Functional Skills, Behavioral Competencies/Attributes:
Functional
Analytical skills
Investigation skills
Information, communication, and technology skills
Presentation skills
Report writing
Behavioural
Counselling skills.
Problem solving skills
Time management skills
Communication skills
Interpersonal skills
How to Apply
Please visit the careers page on KEBS website: https://www.kebs.org for detailed job profile/description and instruction on how to apply.
Interested and qualified candidates applications should be submitted either SOFTCOPY to recruitment@kebs.org or HARDCOPY sent by post or hand delivered to KEBS HQ office addressed to the address below, indicating VACANCY NAME on the envelope on or before 15th February, 2023 at 17:00 HRs, EAT enclosing/attach Cover
letter, a detailed CV with full details on education background, professional qualifications and relevant experience together with copies of Testimonials, Academic Certificates and National Identification Card.
The Managing Director, Kenya Bureau of Standards
Popo Road, Off Mombasa Road,
P.O. Box 54974 – 00200 NAIROBI.
IMPORTANT NOTICE
KEBS DOES NOT charge any fee in the recruitment process.
Persons with disability and female candidates are encouraged to apply.
Academic Qualifications of external origin MUST be accompanied with a recognition and equation certificate from the relevant body in Kenya.
Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification.
All degree applicants for engineering related qualifications must be Registered as Graduate Engineers.
The applicants must comply with Chapter Six (6) of the Constitution of Kenya.
